services we offer

Preplanning & Consultation
meetings on pointe consults with your project team on the planning of your event from conception. Initial activities include:

  • Identify Meeting Objectives
  • Define Target Audience
  • Program Development
  • Site Selection
  • Budget Analysis

Contract/Negotiation
We’ll utilize our industry experience to negotiate contracts for meeting space, hotel rooms and any related subcontractor services or equipment required:

  • Hotel
  • Conference Facilities
  • Audio-Visual
  • After Hours Event
  • Source & Coordinate Subcontractors’ Services

Promotion
meetings on pointe has in-house talent with the capability to develop eye-catching promotional graphics and electronic media designed to attract attention and increase participation:

  • Graphic Design
  • Brochure
  • Invitation
  • Blast Email Communications
  • Web Design
  • Social Media Presence

Administration
We can help gather and organize event data to provide benchmarks for strategically positioning future projects, including:

  • Timeline
  • Budget Analysis
  • Conference Evaluation
  • Invoice/Bill Reconciliation
  • Post-Convention Report

Meeting Planning/Logistics
meetings on pointe interfaces with the venue and caterer to ensure that all the physical elements of the event are in place on the day of your meeting or event:

  • Meeting Room(s) Set-Up Requirements
  • Food & Beverage Menu Selections
  • Review Banquet Event Orders
  • Theme/Décor
  • After Hours Events
  • Amenities
  • Audio-Visual
  • Floral Arrangements

Programming
Our extensive experience can help you choose speakers within your budget who will enhance your event:

  • Speaker Selection
  • Speaker Negotiation & Arrangements
  • Speaker Management for concurrent session speakers
  • Scheduling
  • Arrangements for awarding of continuing education hours for attendees

Trade Show Production
We’ll help you design and produce a trade show that meets the objectives of your organization, exhibitors, sponsors and attendees:

  • Strategic Planning & Design of Exhibit Hall Floor Plan
  • Assist in Developing Sponsorships
  • Sell Sponsorships & Exhibit Booths
  • Create Enhancements to Increase Exhibit Hall Traffic 

Amenities
meetings on pointe can help you select and procure the little extras that make your meeting memorable and successful:

  • Floral Arrangements & Centerpieces
  • Speaker Gifts
  • Promotional Items
  • Conference Bags
  • Transportation
  • Design of Conference Program

On-Site Management
By providing the appropriate number of staff members on-site during your event, we can ensure that all elements of the plan come together smoothly to meet your objectives:

  • Manage & Organize Entire Event
  • Confirm Accurate Function Room Set-ups
  • Audio/Video Production Coordination
  • Food & Beverage Guarantees/Special Meals
  • Vendor Coordination
  • Staff & Supervise Registration Desk

Registration
On-line or on-site, meetings on pointe provides efficient, accurate and reliable registration services, taking the stress off you and making a good first impression with your attendees.

  • Badges & Badge Covers – Sourcing, Design & Printing
  • Speaker Tent Cards
  • Registration Packet Compilation
  • Attendance Management/Reports
  • Web-Based Registration System Offering e-Commerce Solutions

quick links

members of

  • Greater Houston Convention & Visitors Bureau
  • Meeting Planners Resource

 
follow us

quick links

members of

  • Greater Houston Convention & Visitors Bureau
  • Meeting Planners Resource

 
follow us

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